Facility Use Request

Introduction

At times Tulane University will permit community groups, organizations and individuals to utilize its facilities for non-University events. If you would like to request permission to use a Tulane University facility for a non-University event on behalf of yourself or your organization or group, please read the instructions noted below.

Instructions

• The first step in the reservation process requires completion of the Facility Use Request Form. You will need to provide the following information:
• the name of the event;
• the proposed date(s) and time(s) of the event;
• the request facility or space for the event;
• expected attendance number;
• whether you plan to serve food at the event and if so, if a caterer will be used;
• whether you plan to serve beverages at the event and if so, what type;
• whether fundraising will occur;
• whether you will have a band;
• whether any permits will be required; and
• whether you will have any security needs
• Reservations should normally be made no later than 45 days from the proposed event commencement date, if possible.
• Any event that is expected to have more than 500 attendees will require special approval.
• Any event where alcohol is planned to be served will require special approval.
• Any event where a caterer, other than Tulane University's official caterer, is desired to be used will require special approval.
• Once your Facility Use Request is approved, you will need to do the following before the event is allowed to be held:
• execute Tulane University's Facilities Rental Agreement;
• provide a certificate of insurance evidencing the insurance requirements set forth in the Facilities Rental Agreement; and
• pay any and all fees required for the event.